MTYS ByLaws

 

MONROE TOWNSHIP YOUTH SOCCER
Williamstown, New Jersey 08094
 
By-Laws
Of
Monroe Township Youth Soccer League
(A New Jersey Nonprofit Corporation)
 
ARTICLE I
(Names and Offices)
 
 
SECTION 1. Name The name of this nonprofit corporation is MONROE TOWNSHIP YOUTH SOCCER LEAGUE, and shall also be known by such other name or names as the Board of Directors may designate from time to time.
 
SECTION 2. Offices The registered office of MTYS is Williamstown, New Jersey, or such office as may be subsequently established by the Board of Directors. MTYS may also have offices at such other places as the Board of Directors may from time to time designate or the purposes of MTYS may require.
 
 
ARTICLE II
(Purposes)
 
The purposes of MTYS are:
 
A.   To promote and advance generally the needs and welfare of youth, without regard to race, religion, color, age, sex or national origin, within the limits of Monroe Township, New Jersey, to foster and encourage in the youth of the community a spirit of loyalty and faith in American traditions and institutions; to participate actively in constructive movement and endeavors for the promotion and safeguarding of the interests and general welfare of the youth of the community; to provide meeting places where the youth of community may enjoy educational, social benefits and athletic activities under competent supervision; to carry out the purpose of the corporation to do an and all other things lawful and proper in the promotion of the common interest of the youth of the community.
 
B.   To cooperate and become associated with and contribute to other nonprofit corporations or organizations which are tax-exempt under section 501©(3) of the Internal Revenue Code and its regulations as they now exist or hereafter amended, in an effort to avoid duplication of service provided by MTYS and generally carried on within Monroe Township, New Jersey.
 
 
 
 
ARTICLE III
(Members-Meetings of Voting Members Informal Action-Removal)
 
SECTION 1. Membership Members of MTYS shall consist of the following classes:
 
A.   Voting Members Voting members of MTYS shall consist of Directors, official coaches, and parents or guardians of current players in the league and shall consist of not more than two votes per family.
 
B.   Non-Voting Members
 
C.   Contributing Members Contributing members of MTYS shall be such persons, associations or corporations as shall from time to time make contributions or donations of money or property, provides that contributing members (1) shall at no time have any right to vote; (2) shall be designated by such categories as may from time to time be fixed by the Directors; and (3) shall be subject to such other terms and conditions as may be designated by the Board of Directors and as are consistent with the policies of MTYS.
 
D.   In no event shall any member have any personal rights, title, or interest in or to the property of MTYS.
 
SECTION 2. Open meetings of the voting members shall be held in April, August and November at a time and place designated by the Board of Directors. The opening meeting held in November of each year will be when nominations will be taken for the upcoming years Board of Directors. All nominees must be voting members of MTYS and must accept the nominations either in person or by means of a letter within five days of the date of the nomination.
 
                        Election of Officers The election of officers shall take place during the first meeting following the election of the Board of Directors.
 
SECTION 3 Special Meeting Special meetings of the voting members, other than those regulated by the Nonprofit Corporation Law, may be called at any time by the President and must be called by the President or Secretary upon receipt of the written request of the Board of Directors.
 
SECTION 4 Notice of Meeting Notice of the time, place and purposes of annual or special meetings of voting members shall be served, at least five days before any such meetings upon each voting member by public notice.
 
SECTION 5. At any meeting of voting members of MTYS, the presence of 10% of the voting member in person shall be necessary to constitute a quorum for all purposes except as otherwise provided by law, and the act of a majority of the voting members present at any meeting at which there is a quorum shall be the act of the full voting membership except as otherwise specifically provided by stature or by these by- laws.
 
SECTION 6. Voting At every meeting of voting members, each voting member shall be entitled to vote in person.
SECTION 7. Removal of Voting Members, Directors or Officers Any Voting Member, Director or Officer may be removed from membership or from office by the affirmative vote of two-thirds of the voting members present either in person at any regular or special meeting called for that purpose.
 
 
ARTICLE IV
(Board of Directors)
 
SECTION 1. Board of Directors The business and property of MTYS shall be managed by its Board of Directors consisting of not less than five (5) or as determined by the directors from time to time. They shall be elected by the voting members of MTYS at the annual awards ceremonies, and they shall be persons who are interested in the purposes and programs of MTYS, selected from persons who are representative of the community.
 
SECTION 2. Duties and Powers The Board of Directors shall elect the officers of MTYS, honorary directors, and all other elective positions of MTYS (except directors), and directors shall be qualified to be appointed to serve on any standing or temporary committee. The Board of Directors shall have the primary responsibility to raise the funds necessary to operate the MTYS program.
 
                        The Board of Directors shall appoint a Secretary and Treasurer each year by a majority vote.
 
                        The Board of Directors shall consider and determine all matters referred to it from time to time by the designated committee, including questions pertaining to the basic policy of MTYS. The Board of Directors shall have the power, upon the affirmative vote of a majority of the directors present, to overrule, modify, or reverse any policy, decision of course of action theretofore adopted or taken by the designated committee; provided, however, that the exercise of this power shall not be deemed to invalidate any lawful agreement or contract theretofore made by MTYS in pursuance of any authority or direction of the executive committee unless the resolution of the Board of Directors shall expressly so provide with respect to a particular agreement or contract so intended to be invalidated.
 
                        In order to amend the By-Laws of this association the article in question must be read out at one meeting and voted on at the next meeting, and passed by ¾ of the director present. The Board of Directors will entertain any motion to amend the By-Laws made by a voting member.
 
                        In addition to all of the powers and duties granted to them or imposed upon them by law, the Board of Directors shall make rules and regulations for their own government and meetings. Each director, except honorary directors, shall be entitled to one vote, which may only be exercised in person. There shall be no proxy voting by directors or members of the executive committee.
  
SECTION 3. Annual Meeting Immediately after each annual election, the newly elected Board of Directors shall meet forthwith for the purpose of organization, the election of officers and the transaction of business, and if a quorum of the Board of Directors be then present, no prior notice of such meeting shall be required.
 
                        Nominations may be made from the floor at, and only at, such annual meeting.
 
                        The Board of Directors shall elect officers, honorary directors and other elected officials at the annual meeting of the Board of Directors by a majority of the Board of Directors present in person at such meeting.
 
SECTION 4. Regular Meetings In addition to the annual meeting, the Board of Directors shall meet at least monthly on such days and at such time and place, as the Board of Directors shall designate.
 
SECTION 5.  Special Meetings Special meetings of the Board of Directors may be called any time by the President and must be called by the President or Secretary upon written request by two members of the Board of Directors.
 
SECTION 6 Notice of Meetings Notice of the time, place and purpose of the regular meetings or special meetings of the Board of Directors shall be made at least five days prior thereto to each member of the Board of Directors.
 
SECTION 7. Quorum At any meeting of the Board of Directors, the presence of two-thirds of the Board of Directors in person shall be necessary to constitute a quorum for all purposes except as otherwise provided by law, and the act of a majority of the directors present at any meeting at which there is a quorum shall be the act of the full Board of Directors, except as otherwise specifically provided by statute or by these by-laws.
 
                        A board member may be removed from office by a two-thirds vote of the entire Board of Directors for any of the following reasons:
·         Not working for the betterment of the organization.
·         Failure to perform their fair share of the work involved in running the organization.
·         Malfeasance in office.

SECTION 8. Term and Vacancies Directors shall be elected for a term of two years and until their respective successors are elected and qualified. All directors shall have equal powers.

 
                        Any director absent from three consecutive regular meetings of the board shall be deemed to have surrendered his office as a director and his successor shall thereupon be duly elected by the remaining members of the Board of Directors.
 
                        Vacancies in the Board of Directors shall be filled at any regular or special meeting of the Board of Directors by the affirmative vote of the majority of the remaining members of the Board of Directors present, for the unexpired term, and until their respective successors are elected and qualified, nominations to fill such vacancies shall be made by the nominating committee and from the floor at such meetings.
 
                        For all purposes in these by-laws, the terms “Board of Directors” and/or “Directors” shall not be deemed to include honorary directors.
 
SECTION 9. Honorary Directors Any director who shall have served as a member of the Board of Directors for a period of at least one year shall be eligible for election as an honorary director so long as their interests in the purposes and programs of MTYS shall continue. An honorary director may attend meetings of the Board of Directors, but without the right to vote or to be used in determining the presence of a quorum, and shall be qualified for appointment to serve on any committee of MTYS.
 
 
ARTICLE V
(Officers)
 
SECTION 1. Numbers, election, term of office and qualification The officers of MTYS shall be the President and Vice-President, elected by the directors, and such other officers with such powers and duties not inconsistent with these by-laws as may be appointed and determined by the Board of Directors, all of whom shall be elected by the Board of Directors at the first of the Board of Directors after the election by voting members of MTYS. There shall be no limitation upon succession in office.
 
SECTION 2. Vacancies Vacancies in any MTYS office shall be filled for a term until the first meeting of the Board of Directors of the next year by the Board of Directors then in office, for the unexpired term, and until their respective successors are elected and qualified.
 
SECTION 3. President The President shall preside over all meetings of the voting members and the Board of Directors as a non-voting member and shall do and perform such other duties as shall pertain to such office and as may assigned to him by the Board of Directors or executive committee.

SECTION 4. Vice President There shall be one vice president who shall have such additional powers and duties granted to or imposed upon them as may be assigned to them by the president and Board of Directors. The vice president selected by the Board of Directors shall have and perform the powers and duties of the president in case of his absence or disability, or should the president fail or be unable to designate such vice president, the none of the Board of Directors chosen shall act as president.

 
SECTION 5. Secretary The secretary shall be appointed by the Board of Directors and shall keep the minutes of all meetings of the voting members, Board of Directors, and executive committee, and perform such other duties as shall pertain to such office as may be assigned to them by the Board of Directors or executive committee.
 
SECTION 6. Treasurer The treasurer shall be appointed by the Board of Directors and shall have the custody of all funds, property and securities of MTYS, subject to such regulations as may be imposed by the Board of Directors or Executive committee. All funds of MTYS shall be deposited in such banks or depositories as the Board of Directors or executive committee may from time to time designate, which funds shall be subject to withdrawal by check or draft upon the signatures of such persons as the Board of Directors or executive committee may from time to time designate.   The treasurer shall perform all other duties incidental to such office and such other duties as the Board of Directors or executive committee may assign to such officer from time to time. Two signatures will be needed to sign each check.
 
SECTION 7. Fidelity Bonds The treasurer, the president, the secretary, the chief fund raiser, the booster chairperson and the vice president and employees authorized to sign checks or handle funds, property or securities of MTYS, directly or indirectly, shall give MTYS fidelity bonds in such sums and with such sureties as shall be approved by the Board of Directors or executive committee for the faithful performance of their respective duties and for indemnification of any losses. Premiums for such bonds shall be paid by MTYS.
 
ARTICLE VI
 
                        All materials, equipment, cash balances or other properties owned by MTYS shall remain the property of MTYS for at least one year from the date of its dissolution at which time property shall be disposed of at the discretion of the MTYS Board of Directors.


 

ARTICLE VII
(Disciplinary Policies)
 
SECTION 1. Yellow Cards
 
A.   One (1) yellow card will lead to a review of the circumstances leading to the card by the Board of Directors.
 
B.   Two (2) yellow cards will lead to a review of the circumstances leading to the card by the Board of Directors. A letter will be issued by the Board stating the penalty for receiving three (3) yellow cards. This letter will be considered a written warning.
 
C.   Three (3) yellow cards will result in a two game suspension.
 
D.   Any additional yellow cards will result in a suspension.
 
SECTION 2. Red Cards
 
A.   One (1) red card will result in a two game suspension.
 
B.   Two (2) red cards will result in a minimum five game suspension. Two (2) red cards will be reviewed at the next regularly scheduled Board meeting. This review could result in a permanent suspension.
 
C.   Three (3) red cards will result in a permanent suspension.
 
SECTION 3. Physical Altercation
 
A.   The first time that anyone is involved in a fight, it will lead to a five game suspension. All incidents of fighting will be reviewed by the grievance committee.
 
B.   The second time that anyone is involved in a fight will lead to a permanent suspension.
 
SECTION 4. Enforcement
 
A.   These penalties will be enforced against anyone who is involved in MTYS and are cumulative.
 
B.   Anyone receiving a card must inform the Commissioner of his or her division. The Commissioner will in turn inform the county representative. Coaches must fill out a form that will be provided by MTYS and present the form to the Commissioner of the division whenever there is a card presented at their game.
 

SECTION 5. Appeals

 
A.   Appeals of all penalties imposed by MTYS will be accepted by the Board of Directors within three (3) days of the infraction. The appeal should be a letter addressed to the grievance committee and presented to the Commissioner of your division.
 
B.   The grievance committee shall be made up of the four division commissioners and the director in charge of referees.
 
C.   All appeals involving suspensions will be reviewed within three (3) days of receiving the appeal.